Privacy Notice

Who processes your data?

Beyond Talent, a brand of PuRE Talent CommV, incorporated under Belgian law with company number 0792.364.789 and registered office at Turfstraat 9, 3670 Oudsbergen, is responsible for the personal data we process through this website and for our recruitment, selection and HR services. If you have questions about your data, you can contact us at hello@beyond-talent.be.

Which data and sources?

We receive data directly from you, for example through a contact form, application, email or conversation. We may also receive professional data from clients, references and publicly accessible sources such as LinkedIn or company websites. When we contact you ourselves, we tell you where your data came from, no later than our first contact and in any event within the statutory period.

Why and on what legal basis?

We limit processing to what is necessary for the following purposes and legal bases:

• •Handling contact requests and applications and providing our services: performance of a contract, pre-contractual steps or our legitimate interest in responding to requests
• •Finding, contacting and matching professional profiles with suitable vacancies: our legitimate interest in providing recruitment services, balanced against your rights
• •Presenting your profile to a prospective employer: we inform you in advance and request your consent where required
• •Maintaining a relevant candidate database and contacting you about suitable vacancies: our legitimate interest, unless consent is required by law
• •Sending marketing communications: your consent, which you can withdraw at any time
• •Securing our website and data and managing business relationships: our legitimate interest
• •Complying with accounting and other legal obligations or handling legal claims: legal obligation or legitimate interest
• •We do not make decisions with legal effects based solely on automated processing; a person reviews matching and selection

Recipients and service providers

We do not sell your data. Within Beyond Talent, access is limited to people who need the data. We share data only to provide our services, comply with legal obligations or where you have agreed to the sharing.

• •Clients and prospective employers involved in a specific vacancy or assignment
• •Vercel (United States): hosting of the website and ATS and the connected SQL database, Redis cache and Blob file storage; the environments storing candidate and employee data are configured in the European Union
• •Resend (United States): delivery of contact and application emails, including any attachments
• •Google Analytics for website analytics, but only after you have accepted analytics
• •Technology providers, accountants, legal advisers, public authorities or courts where necessary or legally required

Data Retention

We do not retain personal data longer than necessary. Candidate files that you submit to us are retained for no more than 2 years after your last meaningful contact with us. A profile that we use to contact you is retained for no more than 1 year, unless this leads to a process or working relationship. General enquiries are retained for no more than 2 years after they are handled. Marketing data is retained until you withdraw your consent or the data is no longer current. Contract, accounting and invoicing data is retained for the statutory retention periods. Candidate and employee data that we process solely on behalf of a client is retained and deleted according to that client's instructions and our agreement with the client. Data may be retained longer where necessary for an ongoing process, legal obligation or legal claim.

Security

We use appropriate technical and organisational measures to protect personal data. We limit access to people who need the data, use secure connections and reliable service providers, and delete data when it is no longer needed. Suspected personal data breaches are investigated and documented immediately. When we process personal data on behalf of a client, we inform that client without undue delay and no later than 48 hours after becoming aware of a personal data breach. Where we are the controller, we notify a reportable breach to the Data Protection Authority where feasible within 72 hours and inform affected individuals where required by law.

Your Rights

You can ask us to provide access to, correct or erase your data, restrict its processing or, where applicable, transfer it. You can object to processing based on legitimate interest and withdraw consent at any time without affecting earlier lawful processing. Send your request to hello@beyond-talent.be. We normally respond within one month and may verify your identity proportionately. You may also complain to the Belgian Data Protection Authority at dataprotectionauthority.be.

• •Access, rectification and erasure
• •Restriction, objection and data portability where the GDPR grants those rights
• •Withdrawal of consent and free objection to direct marketing
• •A complaint to the Data Protection Authority

Cookies

We store your cookie choice locally in your browser. Google Analytics is loaded only after you accept analytics. We also use Vercel Analytics for limited, aggregated website insights. You can reject analytics through the cookie banner. You can later withdraw your choice by deleting this site's website data in your browser.

When we work for a client

Sometimes we process candidate or employee data solely on behalf of a business client. In that case, the client is responsible for the purpose of the processing and we act on its instructions. Where necessary, we record these arrangements in a data processing agreement.

Data minimisation and sensitive information

Please provide only information relevant to your professional request or application. Preferably do not include health data, political or religious beliefs, trade union membership, criminal data or other sensitive information in a CV or free-text field. If we nevertheless receive such data, we process it only where necessary and legally permitted. Our services are not directed at children under 16.

Location and transfers outside the EEA

The Vercel environments for our main candidate and employee data, including the SQL database, Redis cache and Blob file storage, are configured on servers in the European Union. Vercel and Resend are established in the United States and may provide support or process data from countries outside the European Economic Area. When personal data is transferred outside the EEA, we use a legally recognised mechanism, such as an adequacy decision or approved standard contractual clauses. You can request more information at hello@beyond-talent.be.

Changes

We may amend this notice when our operations, suppliers or the law change. The latest version is always available on this page. We communicate material changes appropriately to affected individuals or clients.

Contact

For privacy questions or to exercise your rights, contact Beyond Talent at hello@beyond-talent.be. You can also lodge a complaint with the Belgian Data Protection Authority, Rue de la Presse 35, 1000 Brussels, via www.dataprotectionauthority.be.